BUSINESS CLIMATE AND FEASIBILITY STUDY
Eastgate International generally takes an advisory role and offers analysis and advice when requested for overall project implementation, management, funding and financial management, procurement, reporting, and monitoring and evaluation.
Beneficiaries and stakeholders are also consulted now to obtain their feedback and enlist their support for the project. Due to the amount of time, effort and resources involved, the full commitment of the government to the project is vital.
An Environmental Assessment Report that analyzes the planned project’s, likely environmental impact and describes steps to mitigate possible harm. From a social point of view, various studies aimed at analyzing a project’s potentially adverse effects on the health, productive resources, economies, and cultures of indigenous peoples may be undertaken.
Plans integrated into the design of the project.
PRIORITY PROJECT CONCEPT AND ANALYSIS
Eastgate International Limited in collaboration with the investors and the government agree on an initial project concept, and the Investor project team outlines the basic elements in a Project Concept Note.
This document identifies proposed objectives, imminent risks, alternative scenarios, and a likely timetable for the project approval process. Two other Investor pre-qualification documents are generated during this phase.
- The Project Information Document contains useful, resourceful information related to the project application;
- The Environmental Impact and Social (EIS) Data Sheet that identifies key issues related to the safeguard policies for environmental and social issues.
The strategy is designed to promote collaboration and coordination among development partners in a country and ensure that priority key development projects are country-driven, comprehensive, Inclusive, results-oriented and have long-term benefits to the country’s people.
PROJECT ADMINISTRATION PHASES
Appraisal gives stakeholders an opportunity to review the project design in detail and resolve any outstanding questions. The government and the Eastgate International team/Investor representatives review the work to be done during the identification and preparation phases and confirm the expected project outcomes, intended beneficiaries and evaluation tools for monitoring progress.
Agreement is reached on the viability of all aspects of the project. The consultancy team confirms that all aspects of the project are consistent with all Investor pre-qualification requirements and that the government has institutional arrangements in place to implement the project efficiently. All parties agree on a project timetable and on public disclosure of key documents and identify any unfinished business required for final funds approval. The final steps are assessment of the project’s readiness for implementation and agreement on conditions for effectiveness (agreed upon actions prior to implementation). The Project Information Document is updated and released a contract gets generated when the project is approved for funding.
Once all project details are negotiated and accepted by the government and the investor, the project team prepares the Project Appraisal Document (for investment funding) along with other financial and contract documents, for submission to the Investor for consideration and approval. When funding approval is obtained, conditions for effectiveness are met, and the legal documents are accepted and signed, the implementation phase begins.
The borrower government implements the development project with funds from the Investor. With technical assistance and support from the Investor team, the implementing government agency in collaboration with the implementing of choice prepares the specifications for the project and carries out all procurement of goods, works and services needed, as well as any environmental and social impact mitigation set out in agreed upon plans. Financial management and procurement specialists in charge of the project implementation ensure that adequate fiduciary controls on the use of project funds are in place. All components at this phase are ready, but project delays and unexpected events can sometimes prompt the restructuring of project objectives and implementation which through change orders and in the life of the project gets sorted out as and when such arise.
Once underway, the implementing government agency in collaboration with the company select M and E team reports regularly on project activities. They join forces and prepare a mid-term review of project progress. The project’s progress, outcomes and impact on beneficiaries are monitored by the select committees/expertise throughout the implementation phase to obtain data to evaluate and measure the ultimate effectiveness of the operation and the project in terms of results.
When a project is completed and closed at the end of the loan disbursement period, a process that can take anywhere from 1-10 years, the Investor and the borrower government document the results achieved in all spheres when carrying out the project. The operations team compiles this information and data in an Implementation Completion and Results Report, using input from the implementing Company/ government agency, co-financiers, and other partners/stakeholders.
The report describes and evaluates final project outcomes. The final outcomes are then compared to expected results. The information gained during this exercise is also often used to determine what additional government measures and capacity improvements are needed to sustain the benefits derived from the project. In addition, the evaluation team assesses how well the entire operation complied with the Investor operations policies and accounts for the use of borrowed resources. The knowledge gained from this results measurement process is intended to benefit similar projects in the future.
The Investor Independent Evaluation Group (IIEG) assesses the performance, the project measuring outcomes against the original objectives, sustainability of results and institutional development impact. From time to time, IIEG also produces Impact Evaluation Reports to assess the economic worth of projects and the long-term effects on people and the environment against an explicit counter-factual.